1. Master the search bar: its time savings power
Do not waste time moving through endless files. Google Drive’s search bar is surprisingly intelligent. Use keywords, traffic jams (EC, “presentation”, “trial”, “PDF”), specific dates or phrases within documents to identify what you need instantly. You can also use advanced search operators (click on the three lines next to the search bar) to refine your results even more.
2. Organize as a professional with folders and color coding
Create a logical folder structure for each semester, course or project. It goes a step further by encoding the color of their folders to prioritize or differentiate them visually. Right click on a folder, select “Change color” and choose a tone that makes sense to you. This simple visual signal can make your album much faster.
3. Share and collaborate to Seamlesly (but know your permissions)
The group projects become much softer with folders and shared documents. However, always verify the exchange permits twice. Decides if collaborators can “see only”, “comment” or “edit.” For confidential documents, be very cautious about who has access. Right click on the file/folder, select “Share” and personalize the configuration.
4. Turn anything into a Google Doc (or sheet, or slide)
Do you need to edit a PDF or work with the text of an image? Click on the right button in the unit, walk on “Open with” and select “Google docs”. Drive will try to make it an editable Doc Google. While the format may not be perfect, it is a lifeguard to extract text or make quick notes. The same menu “open with” can also convert CSV files into leaves or images of Google into Google drawings.
5. Work without connection when wi-fi fails
Do not let irregular internet derail your progress. Enabling off -line access for important files. In the configuration of its unit (the gear icon), it alters the “off -line access”. Then, click on the right button in specific files and select “Available offline”. This ensures that I can continue working alone without an Internet connection, and its changes will be synchronized once it is online again.
6. Version history: Your life button for life
Did you make a mistake or do you want to return to a previous draft? Google Drive automatically keep a change history. Right click on a file, select “Manage versions” and can see and restore previous iterations. This is incredible useful to trace progress in papers or recover from accidental editions.
7. Use templates to boost common tasks
Google Docs, sheets and slides offer a variety of templates for curriculums, reports, presentations and more. Instead of starting from a blank page, explore the template gallery (“file”> “new”> “of the template”). This can save you a lot of time and guarantee a professional -looking starting point.
8. Explore accessories to extend functionality
Do you need to create quotes, mental maps or sign documents directly within Google Docs? Explore accessories (“extensions”> “add-on”> “get complements”). There is a wide range of tools available to improve their productivity without leaving the unit ecosystem.
9. Keyboard shortcuts: accelerate your workflow
Learning some keyboard keyboard shortcuts can significantly accelerate your work on Google Drive and your associated applications. For example, Ctrl + F (or CMD + F in Mac) for Find, Ctrl + S (or CMD + S) to save (it is essential to save (the automatic flavors of the thought unit), and Ctrl + Z (or cmd + z) to undo are essential. Explore the “help” menu to obtain a complete list of direct accesses.
10. Use the mobile application for access and scan on the march
Google Drive’s mobile application (available on iOS and Android) is a powerful tool beyond just watching files. You can quickly scan documents with your phone’s camera, load photos and videos, and access your files from anywhere. This is perfect to capture notes after a conference or send tasks on the fly.
